Section 800: Student Affairs

Lake Region State College expects that people who register as students are responsible citizens. Students have the responsibility to observe and maintain a code of personal and social behavior conducive to efficiency as students, happiness as individuals, and effectiveness as members of groups. The College philosophy toward student rules and regulations requires a sincere respect for the rights of other persons.

Students are required to familiarize themselves with the policies and procedures of the institution. The Policy and Procedure manual is available on the LRSC website. 

History

Administrative Council Approved 12/07/15
Administrative Council Approved 05/31/2023

1. General: Lake Region State College shall establish standards and requirements for admissions consistent with North Dakota State Board of Higher Education (NDSBHE) policies and the North Dakota University System (NDUS) procedures.
2.  In accordance with federal law, the policy of Lake Region State College is that all persons shall have equal opportunity in any phase of College activity without being discriminated against on the basis of race, color, national origin, religion, sexual orientation, gender identity, genetic information (GINA), sex, age, creed, marital status, veteran's status, political belief or affiliation or disability, in its admissions, student aid, employment practices, education programs or other related activities.
3. Standards: General standards for admission are currently established as being any one of the following:
   
   1. A graduate of an accredited high school.
   2. A student transferring from another accredited collegiate institution.
   3. A holder of the General Education Development (GED) certificate.
   4. A high school student in grade 10 with a G.P.A. of 3.5 or higher, or grades 11 and 12 with a G.P.A. of 3.0 or higher and has the approval of a high school official.
   5. A student who does not fall under any of the above categories will be considered for special admission to Lake Region State College by the Student Services Office.
4. Definition of Admit Types
   
   1. First Year Freshman: A student has not attended a college or university after high school graduation.
   2. Early Entry: A high school student who wishes to take college credit while in high school, to include those students earning dual credit.
   3. Non-Degree: A student who enrolls in a limited number of courses and will not receive a degree or financial aid from LRSC.
   4. Readmit: A student who has attended LRSC before, did not complete a degree and is returning to complete additional coursework.
   5.  Continuing: A student who has completed a degree at LRSC and is returning to complete additional coursework.
   6. Transfer: Previously attended one or more postsecondary institutions following their high school graduation and is enrolled in a degree-seeking program.
5. Requirements and Process:
   
   1. To gain admission to Lake Region State College, a student must submit the following items to Admissions in Student Services:
      
      1. The Application for Admission along with the non-refundable fee.  
         1. Only the President can approve an application fee waiver. If a student would like to request an application fee waiver, they must request it through the Assistant Vice President of Student Affairs or the Vice President of Academic and Student Affairs. 
      2. Proof of high school graduation or its equivalency: an official transcript of high school or official General Education Development (GED) transcript.
         The following students are exempt from this admission requirement:
         1. Transfer students who have completed an associate in arts or associate in science are not required to submit a high school transcript
         2. Early Entry students will need to submit an unofficial high school transcript.
      3. An official transcript of any previous college.
         1. Transfer students suspended from other institutions will not be permitted to enroll until the required conditions for reinstatement are met at the suspending institution.  Student may petition with the Director of Student Services for enrollment if they can document circumstances contributing to academic difficulty.
         2. A transfer student on academic probation from another college will be admitted on academic probation.
6. Immunizations:
   
   1. Measles, Mumps and Rubella: Students enrolled at Lake Region State College must provide documentation of immunity to measles, mumps and rubella.
      
      1. Documentation of immunity means:
         1. Evidence of two doses of measles, mumps and rubella vaccine no less than 28 days apart from a licensed physician or health department official; or
         2. Blood testing which proves immunity exists; or
         3. A birth date prior to 1957.
   2. Meningococcal: Students aged 21 and younger must provide documentation of meningococcal immunity. Documentation of immunity means evidence of at least one dose of meningococcal conjugates vaccine at age 16 or older.
   3. The following students are exempt from providing proof of immunization to measles, mumps, rubella, and meningococcal:
      1. Students enrolled only as early entry,
      2. Students enrolled only in distance learning or other courses taught off campus,
      3. Students enrolled collaboratively when LRSC is the provider campus,
      4. Students enrolled only in continuing education or non-credit courses,
      5. The student is a North Dakota University System benefitted employee.
   4. Exemptions to the policy may also be granted when a licensed physician certifies that a student should not be immunized for measles, mumps or rubella or if a student's beliefs prohibit immunization.
   5. Any individual who has been exempted from any of the immunization requirements may be required to stay off campus, including exclusion from campus activities, in the event of an outbreak of a communicable disease until the danger is over.
   6. Evidence of immunization may be shared with another institution of higher education or other entity upon request of the student and with public health authorities during a public health emergency.
   7. Tuberculosis: Testing is required of international students from high-risk countries as identified by the World Health Organization and any other student determined to be high risk for TB exposure.
7. Conditional Admissions: Students have one semester to complete their admission file. Students will be placed on admissions file hold and will not be allowed to register in subsequent semesters or receive an official transcript until the admissions file is complete.

History

Administrative Council Approved 12/07/15
Administrative Council Approved 06/27/16
Administrative Council Approved 08/28/17
Administrative Council Approved 06/30/21
Administrative Council Approved 07/27/21
Administrative Council Approved 05/31/2023

1. Special Groups: At times Lake Region State College may contract to train and educate special groups of students. In such cases, admissions requirements may be waived or altered and special requirements established with the approval of the President.
2. International Students:
   
   1. LRSC is authorized under federal law to enroll non-immigrant, alien students.
   2. An international student seeking admission to LRSC must submit all admissions items as required of all new or transfer students.
   3. All transcripts, including high school or postsecondary transcripts for institutions not located in the US, must be submitted for evaluation to the foreign credentials service of America (FCSA) or member organizations of the national association of credential evaluation services (NACES) or the association of international credit evaluators (AICE) if evaluation cannot be provided by trained admission staff. 
      
      1. Official Secondary and Official Postsecondary transcript criteria are defined in SBHE Policy 411. Where official transcripts are necessary, LRSC will comply with those criteria. 
      2. Non-degree seeking students participating in a J-1 cultural exchange program, not exceeding two semesters in length, are exempt from the transcript evaluation requirement in 2.c. above. 
   4. An applicant whose native language is not English is required to demonstrate proficiency in the English language. Proficiency options can be found in NDUS procedure 402.9.
   5. The student must provide evidence of adequate funding as required by the SEVIS Form I-20, which covers the cost of one year of education and living expenses. Acceptable forms of evidence must be less than six months old and may include a bank statement or certificate of balance/certificate of deposit signed by a bank official on official bank letterhead indicating the current balance from the students, the student's family, or another individual sponsor. 
   6. Additional health requirements, such as tuberculosis testing for students originating from high risks countries, may apply.
   7. International students are required to live in campus housing throughout their entire course of study at LRSC.  International students are also required to purchase a meal plan.  For the first semester, international students are required to purchase the most comprehensive meal plan. For subsequent semesters, students may choose an alternate meal plan, unless they are a member of an athletic team.
3. Additional identification of prospective students will be required when the following conditions exist:
   
   1. Permanent Residents will be required to provide a copy of their Permanent Resident card.
   2. Names which appear to be probable errors will require the student to supply additional documentation for proof of identity such as a copy of a government issued identification card (social security card, passport, etc.)
4. Home educated students must provide the following:
   
   1. A high school transcript, complete with graduation date, a listing of classes completed, performance score or grade (with key explaining grading) in each class in grades nine through twelve, which must be verified by the parent or the instructor; and additional information that may be required such as providing course syllabi and/or description of course content; or
   2. a GED transcript.
5. LRSC is committed to providing an atmosphere that encourages learning, the exchange of ideas, and interacting with one another in a safe environment. In conformance with the Crime Awareness and Campus Security Act of 1990, and State Board of Higher Education Policy 402, the following policy applies:
   
   1. LRSC, in accordance with SBHE policy 511 and NDUS procedure 511, will require the applicant to answer the safety and security questions on the admissions application.  
   2. LRSC may place conditions on the enrollment of applicants, and the return of former students if LRSC determines such person represents a safety risk to students, employees or property. Criteria for determining if an applicant or former student represents a safety risk may include, but is not limited to: 1) a criminal background that includes crimes involving injury or threat of injury to others, or property damage, 2) prior disciplinary actions at LRSC or another institution, 3) status as a sex offender or offender against children, 4) prior or continued substance abuse, 5) the totality of criminal behavior which may indicate a likelihood to reoffend, and 6) other like indicators of risk. Behaviors that may mitigate risk include evidence of treatment, duration of sobriety, acceptance of responsibility, and the amount of time that has passed since the most current offense. The Assistant Vice President of Student Affairs will review applicants that may pose a risk, and determine if any enrollment conditions are necessary.
   3. Applicants will be notified in writing of any enrollment conditions imposed by the Assistant Vice President of Student Affairs. Applicants have the right to appeal that decision to the Vice President for Academic and Student Affairs within 10 calendar days of the date the notice was received. Appeals must be in writing, include a statement of reason why the decision should be reconsidered, and shall include supporting documentation. In evaluating the appeal, the VP for Academic and Student Affairs may ask for a review and recommendation from the LRSC Cares Team. The decision of the Vice President for Academic and Students Affairs is final. 

History

Administrative Council Approved 12/07/15
Administrative Council Approved 05/31/2023

 

1. Enrollment Status:
   
   1. Full-time student: a student who is enrolled in 12 or more credit hours for the semester.  
   2. Part-time student: a student who is enrolled in fewer than 12 credit hours for the semester.
      
      1. Three-quarter time student: a student who is enrolled in 9 to less than 12 credit hours for the semester.  
      2. Half-time student: a student who is enrolled in 6 to less than 9 credit hours for the semester.  
      3. Less than half time student: a student who is enrolled in less than 6 credit hours for the semester.  
2. Class Level:
   
   1. Freshman: a student who has completed less than 24 cumulative semester credit hours.
   2. Sophomore: a student who has completed 24 or more semester credit hours.
3. Degree Status:
   
   1. Degree-seeking: a student who is enrolled in a program which leads to a certificate, diploma or a degree.
   2. Non-degree seeking: a student who is enrolled in courses but not enrolled in a program which leads to a certificate, diploma or a degree.

History

Administrative Council Approved 07/30/08
Administrative Council Approved 12/21/15

All courses are assigned a specific number of credit hours. Based on the following guidelines, one semester credit is equal to:

1. One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class work each week for approximately 15 weeks for one semester; or
2. At least an equivalent amount of instruction and other academic activity as established by LRSC. This may include laboratory work, internship, practicum, studio work, and other academic activity, including online learning, leading to the award of credit hours.

History

Administrative Council Approved 12/21/15

The information below is based on the North Dakota University System Refund Policy, which can be found at http://www.ndus.edu. Policy and Procedure 830.2.

1. Refunds for Class Drop
   Students who drop a class or classes prior to completing 8.999% of the period of enrollment for the class or classes shall receive a 100% refund of tuition and fees for the credit hours attributable to the class or classes dropped. There shall be no refund for partial drops after completing 8.999% of the period of enrollment. Students who totally withdraw from all classes during the term or period of enrollment shall receive a prorated refund.    
2. Calculating Refunds for Dropping a Class
   
   1. Count the total number of days in the term or session (8-week course, semester-long course) that the class is being held. This means all days including days class does not meet and weekends. For example: First 8-week term started August 24th and goes until October 16th or 53 days.
   2. Count the number of days that passed from the first day of class to the day you officially dropped the class. For example: You officially dropped the class on September 2nd. Nine days passed from the day class started until you dropped.
   3. Divide the number of days that you were enrolled (Step 2) by the total of days in the term or session (Step 1). This will give you a percentage of course completion .
      For example: Your nine days of class prior to the drop divided by the 53 total days in the term equals 17 percent. Since 17 percent exceeds 8.999 percent, you are not eligible for a refund.
3. Refunds for students who officially withdraw from the college: The amount of unearned institutional charges is based on the student’s withdrawal date. The following schedule shall be used to establish the percentage of unearned intuitional charges to the sixty percent point in the enrollment period and for unearned board charges from that point to the end of the term. In a term that has a scheduled break of 5 or more calendar days, the unearned institutional charges during that break shall be based on the percentage of unearned institutional charges on the last day of classes before the scheduled break. After the break, the percentage of unearned institutional charges shall resume based on the percentages set forth in the definition of “Refund of Institutional Charges”.
   
   1. Refund Categories: All Sessions

	PERCENT OF ENROLLMENT PERIOD COMPLETED	REFUND DATE	% OF REFUND
	0 to 8.999%		100%
	9.000% to 34.999%		75%
	35.000% to 59.999%		50%
	60.000% to 100%		No Refund

 

History

Administrative Council Approved 08/09/16

In accordance with SBHE Policy and NDUS Procedures 511, Lake Region State College requires FBI checks or criminal history check be completed for specific programs.

The criminal history background check shall be completed before the student is formally admitted to the program or before they participate in a formal internship, practicum, field placement, or a clinical experience sponsored and arranged by the institution. Students who fail to provide evidence of a criminal history background check will not be allowed to participate in such activities as part of their program of study.

Criminal history background checks are required for students who have applied for admission to or are in enrolled in the following programs. This criminal history background check shall be conducted as a nationwide FBI check, North Dakota BCI Criminal History check, or by a LRSC approved vendor as indicated for each program.
    1.    Peace Officer Training Program – FBI check required
    2.    Nursing – Criminal History Background or FBI check

If a criminal history report received from the FBI, North Dakota BCI, or an approved vendor is used to make a determination of suitability of a student for acceptance to their program of study, the institution must: 
    1.    Notify the student that has been fingerprinted (if applicable) that the fingerprints will be used to check the criminal history records of the FBI; 
    2.    Provide the student the opportunity to complete or challenge the accuracy of the information contained in the record; 
    3.    Advise the student of the procedures for obtaining a change, correction or updating of an identification record as set forth in state law. 
    4.    Refrain from making an adverse decision with respect to the student based on information in the record until the student has been afforded a reasonable time to correct or complete the record; or has declined to do so.

FBI criminal history reports received from the FBI or BCI are confidential according to federal law and FBI regulations, and may not be disseminated outside of the institution, and may be disseminated within the institution only for the purpose requested. Other criminal history information relating to enrolled students is subject to provision of FERPA.

The results of student background checks are considered educational records under FERPA and will be handled by institution recordkeeping policies.  Information will only be shared pursuant to those rules and on a need-to-know basis. Background check results must be secured and kept separate from other background check information. These results must be retained pursuant to NDUS retention policies. The FBI audits how FBI check records are handled.

History
Administrative Council Approved 12/03/2020
Administrative Council Approved 05/31/2023

1. Lake Region State College offers campus living to students in three residence halls.
2. Each returning resident must sign a “Contract for Residence Halls” for a room for a school year. New students must apply for housing by completing the Application for Housing form and sign a “Contract for Residence Halls”.
3. Services
   
   1. All resident hall rooms are provided with digital cable service.
   2. All rooms in college residence halls are furnished with single beds, limited wardrobe and drawer space and desks and chairs. Students are responsible for their own bed linens, pillows, spreads and blankets. Refer to the Housing Contract for allowable student furnishings.
   3. Students attending Lake Region State College and living in the residence halls have access to free, high speed internet access. Resident hall students interested in renting an internet-ready computer from the college are required to complete a rental agreement form with Information Technology.
   4. Laundry rooms are equipped with R-card operated washers and dryers.
   5. Each room is provided with a student mailbox. Mail service will be provided Monday through Friday.
   6. Contact either the RA (Resident Assistant) or AD (Assistant Director) and fill out the proper form for needed repairs for maintenance.
   7. During the academic year, a limited number of outdoor outlets are available for rent to students. Students must provide their own extension cord and only one vehicle should be plugged into each outlet. There is a charge for these outlets for the winter with reservations made at the Business Office.
   8. Refrigerators are allowed in student rooms. Students need to bring their own. Size limit is four cubic feet unless other arrangements have been made.
   9. All Resident Halls are alcohol and tobacco free.
   10. No soliciting is allowed in the residence halls. This includes representatives of businesses as well as door-to-door salespersons.  
   11. In the event of a tornado and/or severe weather, the warning signal is a steady tone or ringing of bells lasting 3 to 4 minutes. Students living in Gilliland and South Hall should go to the basement next to Central Receiving, and students in North Hall should go to the basement areas next to the kitchen.
4. Guidelines to Residence Life
   
   1. Administrative Structure
      The residence halls are part of the Academic and Student Affairs Division. The Director of Housing has direct authority and responsibility of administering the residence hall The Director of Housing supervises the Assistant Director of Housing, who in turn supervises the Resident Assistants (RA’s), all of whom are charged with creating and maintaining a residence hall living environment conducive to learning and personal growth. This charge carries with it the responsibility of enforcing the rules and regulations of the residence halls and the authority to take the action necessary when rule infractions occur.
   2. Residence Hall Staff
      The residence hall staff serve three primary functions:
      1. To be of service to students. This can take many different forms, from providing a friendly ear to organizing programs which interest or benefit residents.
      2. To perform administrative tasks, such as checking students in and out of rooms, locking outside doors, distributing mail, duty rounds, etc.
      3. To enforce the guidelines outlined in the LRSC policy manual, Residence Hall Contract and student handbook.
5. Checking In/Checking Out/Improper Check Out
   
   1. Checking In
      
      1. All students are required to check into the residence halls to verify room assignments and complete a Room Condition Form.
      2. All standard furnishings must remain with the room and may not be removed or exchanged between rooms. All items listed on the room inventory must be in place when the student checks out.
   2. Checking Out
      
      1. Students need to follow the below guidelines when checking out. Failure to follow checkout procedures or failing to checkout will result in a fine up to $100.
      2. Student must sign up for checkout with a Housing staff member 24 hours prior to departure. At the time of checkout, the staff member will conduct a room inspection and collect keys.
      3. Student room must be returned to its original condition. This means rooms must be cleaned, floors swept/washed, and all furniture must be returned and assembled.
6. Entry of Student Rooms
   College policy on privacy of student rooms stipulates that room entry will be restricted to the following instances:
   1. The Lake Region State College Residence Hall Contract stipulates that room inspections may be made by staff for reasons of residence maintenance. Whenever possible, 24 hour notice will be given to the student prior to entry. In addition, pre-announced room inspections will be held to check for general sanitation and/order. Safety inspections will be made at the closing of Fall Semester and the closing of Spring Break.
   2. When residence or college officials reasonably fear danger to health, safety, life or property.
   3. When residence or college officials have just cause to suspect a violation of college regulations.
   4. During periods of academic recess primarily for maintenance purposes. Whenever possible, rooms will be entered when the room’s occupants are present and college officials to be present during room entry.
   5. If the occupants are not present when the room entry is needed, the occupants will be notified of the time and reason for the entry.
7. Deposit/Damage Policies
   Costs are outline in the student handbook for damages that may occur in the Residence Halls. Costs related to damages, cleaning or lost keys will be billed to the resident’s account.
8. Resident Behavior
   Students must follow the LRSC Student Conduct Policy 800.30.
9. Visitor Policy
   
   1. Guests – All guests are subject to all LRSC policies including the policies of the residence halls.  Residents are responsible for their guests’ behaviors and actions.
   2. Overnight Guests – Adult residents may have adult guests stay overnight for up to three consecutive nights as long as it is acceptable with all of the roommates and suitemates. At the beginning of the semester, residents will fill out the Overnight Visitors Agreement form for their room/suite.  When there is not unanimous agreement, the most conservative view will prevail. No overnight guests will be allowed prior to the start of each semester, during the first week of school, the last two weeks of the semester and during breaks (winter and spring break).
   3. Use of Restrooms - When a guest of a resident is not of the same gender, the resident shall escort the guest to the restroom, ensure the restroom is clear of residents, and remain outside the restroom to alert others.  All residents shall respect the need for guests to use the restroom and shall afford them the opportunity for privacy.
10. Juveniles in the Residence Halls
    For the purpose of this policy, the word “juvenile” means anyone under 18 years of age. Resident hall staff have the authority to request identification of anyone entering the residence halls. No juvenile will be allowed in the residence halls as a guest or visitor unless they are a current student and at least 17 years of age. Juveniles may live in the resident hall under special circumstances approved by the Director of Housing or if they are a child of a student living in the campus apartments.  Unauthorized juveniles found in the residence halls will be asked to leave the premises immediately. If the juvenile does not cooperate with the staff, law enforcement will be called to remove the juvenile and contact his/her parents.
11. Alcohol and Drug Policy
    Lake Region State College prohibits any alcohol or illegal drugs in the residence halls (See Alcohol and Drug Policy 1500.15).
12. Student Complaints and Students Grievances  
    The process for filing complaints and student grievances can be found in LRSC Policy 800.31.
13. Residence Hall Association (RHA)
    
    1. The RHA is the residence hall governance association. The RHA meets on a regular basis throughout the academic year. This association provides an opportunity for student input concerning residence hall programming, rules and policies. All residents are eligible to serve as representatives to the RHA. Students are encouraged to participate in this opportunity and to be involved in their own environment and governance. The RHA operates under a constitution, is recognized by the Student Senate and fulfills all requirements of recognized campus organizations.
    2. See Section 1400.04 for the RHA Constitution.
14. Immunization Requirements:
    All Students ages 21 and younger residing in campus housing must provide documentation of immunity against meningococcal disease. Exemptions may be provided upon application if; (a) immunization is contraindicated by medical conditions; or (b) a student’s beliefs preclude participation in an immunization program.

History

Administrative Council Approved Updates 08/17/15
Administrative Council Approved Updates 09/28/15
Administrative Council Approved (800.08,14) 08/09/16

As required by the Higher Education Opportunity Act of 2008, this policy addresses missing student notification for students residing in on-campus student housing and includes procedures that LRSC will follow in the event a student is reported missing.

A missing student is defined as a person currently enrolled at LRSC, residing in on-campus student housing, whose whereabouts have been unaccounted for by LRSC or local law enforcement for more than 24 hours. If a student is determined to be missing, LRSC will initiate notification procedures within 24 hours.

DESIGNATION OF CONFIDENTIAL CONTACT INFORMATION

1. Students residing in on-campus student housing have the option to designate a confidential contact person who will be notified in the event the student is determined by LRSC or local law enforcement to be missing.
2. A student may designate a confidential contact person at any time by filing a Confidential Contact Form with the Director of Housing or Assistant Director of Housing. The student is responsible for the accuracy of the contact information and for updating the information as necessary.
3. A student’s confidential contact information will be accessible only by authorized campus officials and law enforcement in the course of the investigation.
4. The confidential contact may be someone other than the emergency contact listed in Campus Connection. Emergency contact information listed in Campus Connection will be kept separately from the missing student contact information.
5. If the missing student is under the age of 18 and is not an emancipated individual, LRSC is required to notify the student’s parent or guardian, in addition to any confidential contact designated, immediately after determining that the student has been missing for 24 hours.
6. When a student is missing and the student failed to designate a confidential contact, LRSC may contact any person who they believe may have information about the student’s whereabouts.

NOTIFICATION OF MISSING PERSONS

1. Any individual who has information that a student who resides in on-campus housing is missing shall immediately notify the Assistant Director of Housing or the Resident Assistant on duty.
2. The housing official will confirm that the student is currently enrolled and living in on-campus student housing.
3. If confirmed, the housing official shall immediately notify the Director of Housing and Director of Student Services.
4. The Director of Housing will conduct an investigation to verify the situation and determine the circumstances that exist.
5. If it is determined that the student is missing, the Director of Student Services shall, within 24 hours, report the missing student to:
   
   1. Local law enforcement,
   2. The student’s designated confidential contact,
   3. The student’s parent or guardian,
   4. Other campus officials as deemed necessary.

CAMPUS COMMUNICATION REGARDING MISSING PERSONS

1. Prior to providing the LRSC community with any information about a missing student, the Director of Public Affairs shall consult with law enforcement to ensure that communications do not hinder the investigation.
2. All communication with the general public regarding missing students will be handled by law enforcement authorities, who shall consult with the Director of Public Affairs.

History

Administrative Council Approved 05/11/15

Health Services are not available on the Lake Region State College campus. Students are encouraged to complete a College Medical Questionnaire form which will be filed in the Student Services Office. This form contains information which may be used in the event of an emergency.

History

Administrative Council Approved 12/07/15

1. Athletic Team members: Lake Region State College students on athletic teams are required to show proof that they are covered by individual or family health insurance.
2. International Students: LRSC international students are required to have health insurance as specified by ND SBHE Policy 505.

History

Administrative Council Approved 12/21/15

Lake Region State College has established policies regarding Federal Financial Aid as required by the US Department of Education. These policies can be found on Financial Aid homepage at www.lrsc.edu and in the Financial Aid office on campus.

History

Administrative Council Approved 08/25/11
Administrative Council Approved 12/07/15

1. Educational Rights – The disclosure of students’ educational records is governed by policies developed by LRSC in compliance with state law and the Family Educational Rights and Privacy Act (FERPA). For the purpose of this policy, a student is defined as an individual who has enrolled for classes at Lake Region State College.
2. LRSC maintains the following educational records which contain information directly related to students:
   1. Application paperwork submitted by the students or sent to Lake Region State College at the student’s request.
   2. Financial aid paperwork submitted by the student or sent to Lake Region State College at the student’s request.
   3. Account payment information and receipt.
   4. Records pertaining to academic or training achievement, including transcripts and grade reports.
   5. Instructor recommendations.
   6. Student conduct and disciplinary records.
3. Student records on file in appropriate LRSC offices are accessible only to persons having legitimate interests as defined in Public Law 98-380. The content of each record falls into one of two categories: public directory information and non-public information. Non-public student record information may not be released without written consent from the student or from a parent of a dependent student. As allowed by law, the college may release the public directory information listed below:
   
   1. Name (all names on record)
   2. Address (all addresses on record)
   3. E-mail address (all electronic addresses on record)
   4. Phone number (all phone numbers on record)
   5. Height, weight and photos of athletic team members
   6. Date of birth
   7. Place of birth
   8. Major field of study (all declared majors)
   9. Minor field of study (all declared minors)
   10. Class level
   11. Dates of attendance
   12. Enrollment status
   13. Names of previous institutions attended
   14. Participation in officially recognized activities and sports
   15. Honors/awards received
   16. Degree earned (all degrees earned)
   17. Date degree earned (dates of all degrees earned)
   18. Photographic, video or electronic images of students taken and maintained by the institution.
4. Directory information concerning a particular student will be removed from release upon written request from the student involved within fourteen (14) days of the beginning of a semester. Education records concerning a student may be reviewed upon request by the student. Education records, including but not limited to a student’s academic transcript may be released by a North Dakota University System (NDUS) institution to a second institution without prior written consent, provided the student applied for admission. Additional information on student records management may be obtained by contacting the Student Services Office.
5. The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. These rights include:
   
   1. The right to inspect and review the student's education records within 45 days after the day LRSC receives a request for access. A student should submit to the Registrar, Director of Student Services, Vice President of Academic and Student Affairs, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
   2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
      
      1. A student, who wishes to ask LRSC to amend a record, should write LRSC clearly identifying the part of the record the student wants changed and specify why it should be changed.
      2. If LRSC decides not to amend the record as requested, LRSC will notify the student in writing of the decision and the student’s right to a hearing re¬garding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
   3. The right to provide written consent before LRSC discloses Personally Identifiable Information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
      
      1. LRSC discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official typically includes a person employed by LRSC in an administrative, supervisory, academic, research, or support staff position (including law en¬forcement unit personnel and health staff); or a student serving on an official committee, such as a disciplinary or grievance com¬mittee. A school official also may include a volunteer or contractor outside of LRSC who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an educa¬tion record in order to fulfill his or her professional responsibilities for the LRSC.
      2. Upon request, the school also discloses education records without consent to offi¬cials of another school in which a student seeks or intends to enroll.
      3. The right to file a complaint with the U.S. Department of Education concerning alleged failures by LRSC to comply with the requirements of FERPA can be directed to:
         Family Policy Compliance Office
         U.S. Department of Education
         400 Maryland Avenue SW
         Washington, DC 20202

History

Administrative Council Approved 05/22/09
Administrative Council Approved 12/07/15

The U.S. Department of Education has mandated that schools must provide a notice to all enrolled students, prospective students, employees and prospective employees describing the availability of consumer information. This consumer information must be disseminated annually and include procedures for obtaining this information. Schools must promptly make this information available to any student upon request.

1. Below is a list and brief description of the required disclosures and information on how to obtain them at Lake Region State College. Much of the information is available in the college catalog, Student Handbook and at online at www.lrsc.edu. Financial Aid information is available to assist students with college-related expenses. Information concerning tuition refunds or a return of Title IV funds is available from the Financial Aid Office or Business Office. Students are required to complete Entrance Loan Counseling and notified of the need to complete Exit Loan Counseling at www.studentloans.ed.gov. Financial aid and scholarship information is available from the Financial Aid Office or  online at: www.lrsc.edu
2. General information, including school academic programs, costs, facilities and policies, about LRSC is available in Student Services Office, college catalog, Student Handbook or online at www.lrsc.edu.
3. LRSC discloses annual student completion, graduation, transfer, retention and placement rates as required by the Student Right To Know and Campus Security Act. This information is available from the Student Services Office and online at www.lrsc.edu.
4. LRSC discloses athletic participation rates and financial data related to athletics as required by the Equity in Athletics Disclosure Act. This information is available from the Athletic Department or Student Services Office.
5. LRSC complies with and supports the North Dakota State Board of Higher Education policy governing alcohol use on campus, the Drug Free Workplace Act of 1988, Public Law 100-690, the Drug-Free Schools and Committees Act Amendments of 1989, and Public Law 101-226. Drug and alcohol abuse prevention information is available from the Counseling Office. The Drug-Free Workplace and Alcohol and Drugs (1500.15) policy shall be distributed annually.
6. The Campus Security and Fire Safety Report informs the public of campus crime prevention programs, crime-reporting procedures and provides a three-year statistical history of criminal activity on campus. A copy of the report is published and updated annually on the college website at www.lrsc.edu/admissions-aid/consumer-information. A printed copy is available upon request from the Student Services Office.
7. Family Educational Rights and Privacy Act (FERPA) afford certain rights to students concerning their education records. Primary rights afforded are the right to inspect and review education records, the right to seek to have records corrected and the right to have some control over disclosure of information from records. FERPA policy (800.13) is included in the LRSC catalog. Additional information is available from the Registrar’s Office.
8. LRSC discloses required information about each of its gainful employment programs to prospective students. Gainful employment disclosures are available on our website.
9. LRSC provides verified textbook pricing information for both required and recommended materials for all classes (online and on-campus) on the bookstore website or through Campus Connection.
   All schools are required to have someone available during normal operating hours to help person’s obtain consumer information. All Consumer information is available on the Lake Region State College’s website at http://www.lrsc.edu/admissions-aid/.

History

Administrative Council Approved 12/21/15

1. Regular attendance is expected of Lake Region State College students. Instructors are responsible to explain the attendance policy and how it applies to their course. When absence from class becomes necessary, it is the responsibility of the student to contact the instructor (prior to the absence whenever possible) to request an absence. The student is responsible for mastery of material and completion of assignments missed as failure to do so may affect the grade of the student regardless of the reason for the absence.  Students who have not attended class during the first seven days of the session may be administratively dropped from the course by the institution. Nonattendance is defined by failure to attend a campus course(s) at least once or failure to participate in an online class(s) or engage in an academically related activity. Logging into an online class is not sufficient, by itself, to demonstrate academic attendance by a student.
2. When the number of absences exceeds double the credit hours for a course by the last day to drop the courses with record, students may be administratively dropped at the request of the instructor. Students who fail to attend and have not been administratively dropped will receive a grade of “F” in the course.
3. A student who has been administratively dropped has the right to appeal the action. An appeal for re-admittance from a student dropped for excessive absences must be presented in written form within five days of the student’s notification from the Registrar. The LRSC academic appeals procedure (800.31) will be followed.
4. Some programs may have a more rigorous attendance requirement that is defined in the program's student handbook or policy manual. The attendance policies explained here are applicable to all students, however, failure to be in attendance even when the absence is excused , may affect the student's eligibility to take specific tests, participate in certain aspects of the program, or obtain necessary certification in a specific skill or task.
5. Specific accommodations and excused absence protocol for students who are pregnant or parenting is outlined in the LRSC Pregnant and Parenting Policy 1500.09.01. 
6. Excussed absences to attend treatment, counseling, or obtain necessary care (including medical care) may also be outlined in an approved accommodation plan by the Disability Services Coordinator pursuant to Policy 800.34
7. A student in any branch of the United States military who is called to active duty has specific rights as they relate to absences (and exceptions to their financial responsibility) under SBHE Policy 510.
8. Academic Leave of Absence: The Vice President for Academic and Student Affairs may grant an academic leave of absence whenmade aware that a specific hardship exists, provided:
   a. The student provides, in advance, a written, signed, and dated request that provides the reasons for the request. If exigent circumstances exist that prevent advance notice, the leave of absence may be approved and the written request collected at a later date. 
   b. There is a reasonable expectation that the student will return to school (return may include attending online in lieu of on campus).
   c. The leave of absence will not involve additional charges by the institution.
   d. The total number of approved leave of absence days will not exceed 180 in any twelve-month period (the twelve-month period begins on the first day of the student's absence); as such, the student must return to begin progress to satisfy their course/program requirement within this time.
   e. LRSC explains to the student (if they are a Title IV, HEA program loan recipient), prior to repayment terms, including the exhaustion of some or all of the student's grace period.
   f. The institution can identify/verify the hardship and obtain information and guidance from faculty and staff, student support services, the registrar, and/or others with relevant information regarding the student, their current academic progress, and their likelihood of academic success.

History

Administrative Council Approved 12/21/15
Administrative Council Approved (4) 06/27/16
Administrative Council Approved (1,2) 11/07/16
Administrative Council Approved (4-8) 12/18/18

1. A student who voluntarily withdraws from college must first contact the Counseling Office to obtain a Withdrawal from College form.
2. The student must follow withdrawal procedure and will be considered officially withdrawn only after this procedure is completed.
3. Any tuition refund or credit will be determined by the date of Withdrawal from College form is completed and filed with the Registrar.
4. Neglect to officially withdraw from the College may result in a grade of F recorded on the transcript for all courses enrolled.

History

1. A traditional grading system using A, B, C, D and F, is used for credit courses. “A” indicates work of exceptional quality, “B” indicates above average work, “C” indicates average work, “D” work which is unsatisfactory but carries credit, and “F” unsatisfactory work carrying no credit. An Incomplete (“I”) is given when, for a valid reason, work cannot be completed as scheduled.
2. If a student withdraws from a course before the last ten (10) days of the course, his/her grade is recorded as “W”. If a student withdraws from a course within the first ten (10) days of the semester, no recorded “W” will appear on the transcript.
3. Quality of work is indicated by grade points calculated as follows:
   “A” – 4 honor pointes per credit hour
   “B” – 3 honor points per credit hour
   “C” – 2 honor points per credit hour
   “D” – 1 honor point per credit hour
   “F” – 0 honor points per credit hour
   “I” – Incomplete, not included in grade point average
   “P” – Satisfactory, not included in grade point average
   “S” – Satisfactory, not included in grade point average
   “U” – Unsatisfactory, not included in grade point average
   “W” – Not included in grade point average
   “AU” – Audit, not included in grade point average
4. Grade point average is determined by dividing the total number of honor points earned by the total number of semester hours with honor points. Credit with grades of “W”, “I”, “P”, “S” or “AU” are not included in computing the grade point average. Incomplete grades are computed into the final transcript as carrying no credit hours or honor points.
5. If a student repeats a course, the record of both the original and the repeated course will be retained on the student’s record, but only the honor points eared and credit gained in the last retaking will be used in computing the cumulative grade point average.
6. Students completing twelve (12) semester hours or more with no incompletes and receiving a 4.0 GPA are included on the President’s list each semester. Students completing twelve (12) or more semester hours with no incompletes and receiving a GPA of 3.25 or better but not 4.0 are included on the Dean’s list each semester.

History

Lake Region State College seeks to recognize and give credit for education and knowledge that students have acquired prior to enrolling at Lake Region State College. There are several means of establishing credits toward a certificate or degree as described below. A maximum of 15 semester credit hours will be accepted from alternate credit earning options such as approved subject examinations or life experience. Additional credit hours may be accepted for military service credit, or from other sources upon approval of Registrar.

1. Transfer of Credits to LRSC
   An official transcript from each of the student’s former institutions must be submitted for review. International transcripts must first be evaluated by World Education Services (WES) and the WES evaluation submitted to LRSC. The Registrar’s Office will determine which credits will transfer as well as how those credits will be applied toward LRSC’s requirements. A credit summary, indicating only the number of credits transferred and institution of origin will be posted to the student’s LRSC official transcript after the student has been admitted. A detailed listing of transferred courses will be available to both student and advisor. All of the student’s previous undergraduate work becomes part of the student’s permanent LRSC record. If necessary, credits will be converted to semester hour equivalencies.
    
   In general, all college-level credits attempted, including withdrawals, at a regionally accredited institution of higher education will be posted in transfer by LRSC. There are some exceptions including, but not limited to, the following:
   1. Credit granted for life experience by other institutions
   2. Institution-based credit by examination
   3. Non-degree continuing education course
       
2. Acceptance of transfer credits for specific programs or to satisfy degree requirements is governed by institution policies, the system-wide Common Course Numbering (CNN) system, the General Education Requirements Transfer Agreement (GERTA), and statewide articulation agreements.
    
3. Students have the right to appeal transfer credit decisions following policy 800.31. Additional documentation may be required of the student.
    
2. College Level Examination Program (CLEP) and Advanced Placement Credit
   Nationally recognized examinations provide students an opportunity to obtain college recognition for their formal or informal academic accomplishments prior to attending college. LRSC may grant college credit to students who obtain the required minimum scores set by the North Dakota University System (NDUS) on approved college level examinations.
    
   Students must be enrolled as degree-seeking at LRSC to receive CLEP credit. All accepted CLEP credits will be recorded as Satisfactory (“S”) grades and will not be included in the student’s GPA. Students may not take CLEP subject area exams after enrolling in the equivalent course.
    
   Students who have completed certain College Entrance Examination Board (CEEB) or Advanced Placement courses in high school will be awarded college credit according to the policy of the NDUS.
    
   A current list of exams eligible for credit by examination and required scores may be found at www.ndus.edu.
    
   LRSC does not accept CLEP General Examinations.
    
3.  Articulation Credit
   The intent of articulation is to provide students with previously completed secondary education career and technical course work the opportunity to receive credit at the post-secondary level.  To articulate a high school course, a student must complete the course at an articulating high school, complete the articulation form obtained in the Instructional Services Office and pay the associated fees for articulation.  Articulated credits are posted to the student’s academic record after the student has completed one semester as a degree-seeking student at LRSC. All articulated coursework must be requested within 12 months of high school graduation. Articulated credits may not transfer to other post-secondary institutions.
    
4. Armed Service Credit
   LRSC may grant college credit to students who completed courses while on active duty in the armed services. Credit granted will be based on the recommendations set forth in the American Council on Education’s (ACE) “Guide to Evaluation of Educational Experiences in the Armed Services.”
    
   Two types of credit may be granted:
   1. Courses or activities accepted by LRSC, but are not equivalent to specific courses in the current LRSC catalog, will be posted in bulk as “free elective credit” toward the minimum number of credits required for the degree being sought, up to a maximum of  10 credits
   2. Courses or activities determined as equivalent to specific courses in the LRSC catalog will, with appropriate departmental approval, be posted as equivalent courses on the student’s transcript.
       
5. Challenge Credits
   The Challenge Program is designed to grant credit for mastery of the material included in selected courses. . Students enrolled at Lake Region State College and in good standing may request to challenge certain courses listed in the college catalog. The Vice President of Academic and Student Affairs and the course instructor will determine whether a challenge is appropriate and the type of examination to be given. Challenge credits may not be accepted as transfer to another college.
   1. A non-refundable fee is assessed for each challenge. Credit is granted for courses successfully challenged at the “C” level or better.
   2. The procedure for challenging a course is:
      
      1. The student must submit in writing a request to challenge the selected course and submit to the Instructional Services Office.
      2. The Director of Instructional Services and/or the Registrar will determine if the course is appropriate for challenge.
      3. If approved, the Director of Instructional Services will secure an instructor to prepare and administer the examination or other education activity.
      4. Present the approved request to the Administrative Services Office and pay fees due.
      5. Student will make arrangements with the approved instructor to take the examination.
      6. The instructor forwards the grade to the Registrar. Credit is given if an examination grade of “C” or better is reported and is recorded as “S” on the academic record.
          
6. Life Experience /Experiential Learning Credit
   Students with documented work experience or industrial training that can be directly related to a specific, existing course in the LRSC catalog may request an evaluation to determine if college credit can be approved. It is the student’s responsibility to provide documentation of learning experiences that is complete and sufficient for assessment. Credit will be awarded based on a determination made by the Registrar and appropriate departmental representative. The amount of credit will be equivalent to the designated course in the catalog. Life experience credits are limited to 15 credits for all degrees with the exception of Technical Studies which has a limit of 22 credits. Life experience credits may not be accepted as transfer to another college.

History

Administrative Council Approved 12/21/15

1. All students must meet or exceed the following cumulative grade point average standards to remain a student in good standing:
   

   PERIOD OF ENROLLMENT	CUMULATIVE GPA	TERM GPA
   End of first semester	1.50	1.50
   End of second semester	1.60	1.50
   End of third semester	1.75	1.50
   End of fourth semester	2.00	1.50

    

2. Students who fail to maintain the above minimum cumulative grade point average will be placed on probation for the following semester of enrollment. A student on probation will generally be restricted to twelve (12) credit hours and will be assisted by an advisor to determine an appropriate schedule of classes. A student who fails to maintain the minimum cumulative grade point average for two (2) consecutive grading periods will be suspended for one semester, subject to student appeal. A student wishing to re-enroll after a period of suspension from this College or from any institution of higher education must petition for conditional reinstatement.

3. Failure to meet minimum grade point standards may affect financial aid eligibility.

4. Academic Forgiveness Policy
   A former student who has not been in attendance at LRSC for four (4) or more years, but who is presently enrolled at LRSC, may request to exclude for GPA calculations all grades earned in selected semesters completed at LRSC prior to the four-year interval. The following criteria must be met by the student:

   1. The student must be currently enrolled in class(es) at LRSC at the time the request is made.

   2. The student must have completed a minimum of 12 semester hours in one term or in consecutive terms (summer sessions excluded) with a minimum GPA of 2.25 immediately prior to the request.

   3. A student may exercise this option only one by submitting a written request to the Registrar. All academic work would continue to be shown on the student’s transcript, but the entire semester(s) would be removed for GPA purposes. None of the credits earned in the excluded semester(s) can be used to satisfy any academic or graduation requirements. Once a semester(s) has been excluded, it can never be reinstated on the student’s academic transcript at a later date.

History

Students wishing to make changes in their registration must obtain a Drop/Add form from the Student Affairs Office. A registration change is not official until the student presents the form to Student Affairs and the change is made. Students desiring to make changes in their registration should do so as early in the semester as possible because tuition and fee adjustments are determined by the date that changes occur. Classes may be added or dropped during the first ten (10) days of classes without the change appearing on the academic record. The last day a class may be added after this date will be determined by the nature of the course and the discretion of the instructor. Classes dropped prior to the last ten days of the semester will receive a “W” which indicates a withdrawal. Classes cannot be dropped or added during the last ten (10) days of the semester.

History

1. All candidates for graduation must:
   1. File an Intent to Graduate form with the Registrar in the Student Affairs Office
   2. Clear all College obligations
   3. Earn the last 15 semester hours of credit from Lake Region State College, unless the final credits are earned at another institution and one of the following conditions are met:
      
      1. The credits are earned through the NDUS Reverse Transfer Policy (SBHE 407.0) and Procedure (NDUS 407.0);
      2. The credits are earned at another institution and transferred back to LRSC pursuant to a preapproved agreement with the LRSC Registrar’s Office; or
      3. Upon application and approval of the LRSC Registrar.
      4. Complete all assessment obligations specific to the degree or certificate.
2. Associate in Arts (AA) Degree: An Associate in Arts Degree will be granted to a student who has satisfactorily completed 60 semester hours with an institutional grade point of 2.0 in an academic curriculum which includes:
   

   Communication Skills	9 semester hours
   COMM 110 is required
   Mathematics, Science and Computer Science	10 semester hours
   Minimum of 2 departments A Lab Science is required
   Health, Physical Education and Recreation	2 semester hours
   Social Science	9 semester hours
   Minimum of 2 departments
   Arts and Humanities	9 semester hours
   Minimum of 2 departments
   Digital Literacy
   Designated course or learning module

3. Associate in Science (AS) Degree: An Associate in Science Degree will be granted to a student who has satisfactorily completed 60 semester hours with an institutional grade point of 2.0 in an academic curriculum which includes:
   

   Communication Skills	9 semester hours
   COMM 110 is required
   Mathematics, Science and Computer Science	16 semester hours
   Minimum of 2 departments MATH 103 or higher 8 semester hours of lab science
   Health, Physical Education and Recreation	2 semester hours
   Social Science	6 semester hours
   Minimum of 2 departments
   Arts and Humanities	6 semester hours
   Minimum of 2 departments
   Digital Literacy
   Designated course or learning module

4. Associate in Applied Science (AAS) Degree: The candidate for the Associate in Applied Science must complete 60 semester hours (some programs require more) with a an institutional grade point of 2.0 in a prescribed career and technical curriculum along with fulfilling the following:
   

   English 110/111 and one of the following	6 semester hours
   ENGL 120/121, COMM 110, ENGL 105, BOTE 214
   Humanities and/or Social Science	6 semester hours
   Art, Economics, Language, History, Music, Philosophy, Political Science, Psychology, Social Work, Sociology, Theater, Advanced courses in English, Humanities, Spanish.
   Science, Mathematics and/or Computer Science	6 semester hours
   Biology, Science, Chemistry, Mathematics (other than MATH 100), Physics, Computer Science/Computer Information Systems, Astronomy, Geology.
   Health, Physical Education and Recreation	2 semester hours
   Digital Literacy
   Designated course or learning module

5. Diploma: The candidate for a Diploma must complete 60 semester hours with a an institutional grade point average of 2.0 in a prescribed career and technical curriculum.
6. Certificate: The candidate for a certificate must complete a minimum of 16 semester hours with an institutional grade point average of 2.0 in a prescribed career and technical curriculum.
7. Certificate of Completion: The certificate of completion is granted to those students who have completed a customized training program, which is less than one semester in length.
8. Some programs may have a more rigorous GPA or credit requirement for graduation.
9. Double degrees: To earn two associate degrees, students must meet all requirements for both degrees and an additional 10 semester hours of credit above the minimum from one degree.
10. Digital Literacy: To earn an associate degree, students must complete the digital literacy requirement throuh one of the following: 
    -Successful completion of: CSCI 101, ENGL 105, NURS 224, or UNIV 101, OR a North Dakota University System (NDUS) Institution approved training module, OR a North Dakota University System (NDUS) Institution designated digital literacy course. 

History

Administrative Council Approved Updates 01/21/16
Administrative Council Approved Updates 10/25/16
Administrative Council Approved Updates 06/03/2024

1. Transcripts
   Lake Region State College subscribes to a transcript ordering service. This service allows students to order official transcripts securely via the internet. A fee is charged for this service. In addition to the automated ordering service, students can track order status, receive timely email notices regarding the transcript request and review order status history. Currently enrolled students may obtain an unofficial transcript free of charge anytime through Campus Connection.
    
   Note: A transcript will not be issued if a student has outstanding financial, library or admission obligations to the college. The outstanding obligation must be satisfied within 60 days of the receipt of the request. After 60 days, the transcript order will be cancelled and students will need to place a new transcript request.
2. Transfer Credits from LRSC
   
   1. Lake Region State College is accredited by the Higher Learning Commission. Credits earned from Lake Region State College are transferable to colleges and universities throughout the United States. Acceptance of transfer credits is based on the transfer policy of the receiving institution.
   2. Transfer Admissions Policy
      Students transferring to a North Dakota University System four year institutions should refer to SBHE Policy 402.4 and NDUS Procedure 402.4 in regard to Transfer Admissions transfer students.
   3. North Dakota University System General Education Requirement Transfer Agreement (GERTA)
      The North Dakota University System, (NDUS) Transfer Agreement was developed to assist students who transfer within the NDUS. This agreement states that students who transfer to a NDUS institution after completing their general education coursework at any other NDUS institution will be deemed to have met all lower division general education requirements at the transfer school. A minimum of 36 semester hours must be completed in the areas of communication; art and humanities; social sciences; and mathematics, science and technology. If all general education courses have not been completed before transferring, courses will be applied to the general education requirements of the NDUS institution being transferred to, on a course by course basis.

History

Administrative Council Approved 12/21/15

1. Purpose:
   
   1. The student government provides for student involvement in College decisions and for communication between College administration and students.
   2. Student government provides for supervision of student activity funds.
   3. Student government provides for programs that meet the needs of the students in the areas of education, culture, social activity and student welfare. The Lake Region State College Student Senate is the governing body for students at the College. The purpose of this organization is to coordinate activities of student groups at the College, to act as an intermediary between students and administration and to accurately inform the student body of the distribution of the student activity fee. Information fee distribution will be available during the fall and spring semesters.
2. Student Activity Cards: The Lake Region State College I.D. card serves as an activity ticket for Lake Region State College student activities.
3. The updated Student Senate Bylaws are found in Chapter 14: Internal and Affiliated External Organizations.

History

1. All organizations on campus must have an advisor from the College staff.
2. All organizations on campus must have the approval of the Student Senate and the appropriate administrator before campus facilities can be used for meeting purposes.
3. If an organization is sending a faculty member on a trip, it is expected to pay regular reimbursement rates for expenses as would be paid on an official trip.
4. Faculty members should not be expected to subsidize organizations by providing free transportation, etc.
5. The advisor to the group should direct it to request funds from the Student Senate in a sufficient amount to cover costs or should conduct fund-raising projects to raise needed funds. Fund-raising projects require approval of the President.
6. Student organizations may not be denied funding, or have their funding limited, based on the organization’s political viewpoints, membership, or based on a requirement in the organization’s constitution or bylaws that leaders or voting members of the organization shall (1) adhere to the organization’s viewpoints or sincerely held beliefs; or (2) be committed to furthering the organization’s viewpoints or mission.
7. LRSC may not deny student organizations funding from the student activity fee based on the viewpoints of the student organization; however, LRSC may create content-neutral criteria which permit the distribution of limited funds to student organizations. Student activity fee funding may not be reduced based on outside funding received by a student organization.
8. LRSC may not treat a student organization differently (i.e., more favorably or more negatively) than other student organizations with respect to the provision of any right, benefit, or privilege based on a requirement in the organization’s constitution or bylaws that leaders or voting members of the organization shall (1) adhere to the organization’s viewpoints or sincerely held beliefs; or (2) be committed to furthering the organization’s viewpoint or mission.

History
Administrative Council Approved 06/30/21

1. Schedules: Intramural Recreation Program schedules for each semester shall be available to students.  
2. Eligibility: All Lake Region State College students are eligible to participate in the Intramural Recreation Program with the following exceptions:
   
   1. Students are not eligible to participate on more than one intramural team in the same activity. Furthermore, a student is not permitted to transfer from one team to another after participating in at least one game.
   2. A student who has been suspended for violation of the Unsportsmanlike Conduct Statement is not eligible to participate in the Intramural Recreation Program. Reinstatement may be obtained by petitioning the Director of Student Services.
   3. Members of a team must play in at least 50% of the league games to be eligible for the final tournament.
3. Penalties for Eligibility Infractions: Teams playing with an ineligible player shall be penalized with a loss for each game in which the ineligible player participates. Participation in any activity shall be determined by score sheets and/or observation by Intramural personnel.
4. Unsportsmanlike Conduct Statement
   
   1. Any manager, coach, or player using abusive behavior or language during any intramural recreational activity shall be suspended for at least two intramural games at which time he/she must petition the Director of Student Services to continue participation.
   2. Misconduct reports may be filed by the Intramural Director with the Director of Student Services for any unsportsmanlike conduct.
5. Forfeit Policy: Intramural teams/individual participants not ready to play in an event within 10 minutes after game time shall automatically forfeit the contest. Teams must have the minimum number of players by game time; however, if they lose a player, they are permitted to continue playing short one player.
6. Postponements: No contest shall be postponed without approval of the Intramural Director.
   
   1. A contest that is postponed without consent of the director will be recorded as a loss to both teams.
   2. Permission for postponement must be requested 24 hours before the regularly scheduled game. The director may make allowances for unforeseen circumstances.
7. Protest Procedures
   
   1. Protests shall not be considered if they are based on a decision made by an official.
   2. Written protests must be filed with the Intramural Director by 4:00 p.m. the day following the protested game. If the game is played on a weekend, the written protest must be filed by 4:00 p.m., the first working day following the event
   3. Protests shall be decided by the Intramural Director. Students may appeal this decision to be continued with the Student Appeals Committee.
8. Health and Injuries: Lake Region State College does not accept responsibility for injuries or health problems which may result from intramural competition.

History

Administrative Council Approved 12/21/15

1. Campus and off-campus organizations may arrange for meetings in the Colonial Room adjacent to the Dining Room. See Chapter 10.6 “Studness Chautauqua Gallery, Heritage Hall Conference Room and Colonial Room Use and Rental” for proper procedure.
2. Student and student organizations are permitted to use college facilities for recreation and to further their educational process. Usage policies and procedures must be followed to ensure equal opportunity, orderly use of facilities and security.
3. Reserving Space: Groups wishing to use college classroom space must be scheduled with the Administrative Assistant to the Vice President of Academic and Student Affairs. For other college space, obtain permission from the President’s Office. All activities must be scheduled on the official College Master Schedule located in the President’s Office and under the control of the Administrative Assistant.

History

1. The primary purpose of The Den is for student use. Students, faculty, staff and their families will be given first priority for use of The Den. This facility is administered and funded by the Student Senate.
2. Requests for use of The Den which fall outside of the established recreation room usage must be submitted to the Student Senate for approval at least two (2) weeks prior to the date requested.

History

1. The primary purpose of the Weight Room is for student use. Students, faculty, staff and their families will be given first priority for use of the Weight Room.
2. Hours for the Weight Room are established at the beginning of each semester.
3. Scheduling responsibility rests with the Athletic Director. See Chapter 10.9: Weight Room Use and Rental.

History

1. The individual in charge of the activity has the responsibility of supplying the faculty and staff with a list of participating students.
2. This list can be reported to the Public Affairs Specialist, and it will be included in the weekly bulletin along with the schedule.
3. Excuses from class are the individual students’ responsibility. Prior to going on a College-sponsored trip, the student should visit with his/her instructor and make arrangements for making up tests, class work, etc.
4. No student group, with the exception of NDSA delegates, will go out of town as a College group without faculty supervision (advisor, coach, etc.) or a suitable replacement approved by the Vice President of Academic and Student Affairs.
5. College dance procedures: Any College club or organization wishing to sponsor a dance must follow the procedure outlined below:
   
   1. Proposal: A written proposal must be submitted to the Student Senate requesting approval to sponsor a dance. The proposal must include club or organization name and proposed date and time for dance. This proposal must be submitted at least three (3) weeks prior to the dance. The Student Senate will consider the proposal, taking into account timing and scheduling policies. The Student Senate will notify the Vice President of Academic and Student Affairs if the dance is approved.
   2. Facilities: Upon Student Senate approval, the club or organization must reserve the Student Union on the College master schedule. This is done with the Administrative Assistant to the President.
   3. Chaperones: All dances must be chaperoned by faculty and/or staff. The sponsoring club or organization is responsible for chaperone arrangements. Two faculty/staff chaperones must be available at all times during the dance. Two persons, one of whom must be a chaperone, are required to be at the door at all times. Faculty/staff chaperones are generally scheduled for two-hour shifts. One chaperone must be asked in advance to take charge of the cash boxes after the dance. The list of scheduled chaperones must be submitted to the Student Senate President no later than one (1) week before the dance. The Student senate President will submit a copy of this list to the Vice President of Academic and Student Affairs.
   4. Police: Police security is required at all dances. The club or organization sponsoring the dance is responsible for contracting police services at the Law Enforcement Center. This arrangement must be made at least two (2) weeks in advance to ensure availability of officers. If police services have not been contracted, the dance will be cancelled.
   5. Payment of Band: At least one (1) full week must be allowed for a check to be processed. Further direction is available in the Administrative Services Office. A federal identification number or Social Security number must be obtained from the DJ, band/or agent prior to processing of a check for payment.
   6. Responsibilities on the Day of Dance:
      
      1. One cash box and petty cash must be picked up in the Administrative Services Office. Fifty dollars ($50.00) of petty cash is generally used. Stamp pads and stampers must also be picked up.
      2. One person must be present when the DJ or band arrives to answer questions, etc.
      3. A club or organization representative must wait until the band/or DJ has left, making certain the buildings is locked before leaving.

History

The Cares Team is intended to support and assist students, faculty, and staff in dealing with problematic behavior that interferes with teaching, learning, and campus living.

1. Purpose: The Cares Team is responsible to provide proactive early intervention services for students, faculty, and/or staff who exhibit behaviors that cause concern for the safety and well-being of any member of the campus community.
2. Cares Team Members:
   
   1. Assistant Vice President Student Affairs
   2. LRSC Counselor(s)
   3. Director of Student Success
   4. Director of Human Resources
   5. Director of Housing
   6. A member of the Faculty
3. Reporting: All members of the campus community should report behavior that causes concern, is disruptive, or contains treats of harm to self or others. These behaviors may or may not constitute a violation of our student or employee code of conduct.
   
   1. Non-Emergency Student Reporting Process: Notification regarding a student should be made directly to the Director of Student Services or via email to LRSC.CARES@ndus.edu. In the absence of the Director of Student Services and/or access to email, the report may be made to any member of the team.
   2. Non-Emergency Employee Reporting Process: Notification regarding an employee should be made directly to the Director of Human Resources or via email to LRSC.CARES@ndus.edu. In the absence of the Director of and/or access to email, the report may be made to any member of the team.
   3. Individuals reporting concerns should include any information that may be helpful to the team in evaluating the situation, such as the duration, frequency, severity and/or progression of the behavior; any mitigating circumstances, and any actions previously  employed by your or others to assist the individual or change the behavior.
   4. Emergency situation or behaviors that cause immediate safety concerns should be reported immediately to the Devils Lake Police Department by utilizing 911 and by activating the campus safety team.
4. Team Meetings: The Cares Team shall meet at least monthly and more often as needed when reports of concern have been made.
5. Responsibility
   
   1. The Director of Student Services shall be responsible to ensure reports to the Cares Team regarding students are properly addressed, services are offered/provided, and actions are taken to address concerns.
   2. The Director of Human Resources shall be responsible to ensure reports to the Cares Team regarding employees are properly addressed, services are offered/provided, and actions are taken to address concerns.

History

Administrative Council Approved 09/14/16
Administrative Council Approved 05/31/2023

Students are expected to obey local, state and federal laws, to show respect for properly constituted authority, to meet contractual obligations, to maintain academic integrity in scholastic work and to observe standards of conduct appropriate for an institution of higher learning. Students are expected to be responsible for their actions, whether acting individually or in groups. Failure to meet acceptable standards of conduct may result in disciplinary action, suspension or expulsion. The College will ensure due process and define routes of appeal. These policies apply to the conduct of all students, student organizations, teams and clubs. They also apply when off campus in connection with internships, academic activities and any activity sponsored or authorized by Lake Region State College. Lake Region State College will also hold students accountable for behavior that occurs off campus when an offense threatens the safety or security of any individual or institution.

1. Scholastic Dishonesty: Academic Integrity is intellectual honesty, responsibility, and ethical behavior in scholastic conduct from use of information to actions in a classroom. It is the guide for the “pursuit of knowledge and understanding within a community of inquiry” (American University).
    
   The following are examples of academic dishonesty:
   1. Cheating is receiving or sending, or attempting to receive or send information, answers, data, etc. not otherwise permitted by the instructor.
      • Receiving, sharing, or transmitting  information before or during an exam to someone who will be or is taking the exam
      • Looking at another student’s test during an exam or allowing another students to look at your exam
      • Copying from another student’s test or homework assignment with or without the other student’s permission
      • Working with another student on a test or an assignment without authorization
      • Using unauthorized material (texts, calculators, smart phones, paper, websites, AI language models (i.e. ChatGPT), notes on computer)to obtain answers or information for a test
      • Using passwords or electronic signatures of other individuals for any reasons, including to take a test for another person
      • Sharing answers for an assignment
      • Using AI to impersonate you in a classroom context, such as using the tool to compose discussion board prompts that were assigned to you or to complete group work assigned to you
      • Using AI to write entire sentences, paragraphs, or papers assigned to you
   2. Plagiarism is using someone else’s work in part or whole and passing it off as the student’s own whether intentionally or not intentionally.
      • Using exact words or phrases without citing the source
      • Buying a paper from an online source or a person
      • Using a paper someone else has done either for you specifically or for another class
      • Without documenting the source, modifying the information or combining the information from more than one source to make it appear original
      • Submitting work generated by an AI tool and passing it off as the student's own
   3. Collusion is the unauthorized collaboration with another person in preparing any academic work offered for credit. This includes downloading course answers and writings uploaded online by previous students and uploading course assignements to websites outside of Blackboard and/or sharing course assignments/answers on external websites for the benefit of others. 
   4. Fabrication is falsifying data, research, sources, statistics, as well as information or verification.
      • Citing a statistic from a source without being sure if the numbers are correct
      • Combining sources but claiming only one of the sources
      • Forging of signatures on any form requiring another person’s verification
      • Misrepresenting situations such as
        
        • claiming a member was present on a group project when he or she was absent or left early
        • claiming you handed in work, implying the teacher lost it or the LMS didn’t accept it
        • claiming a family event,  illness, emergency or funeral when, in fact, there is none
        • submitting all or any part of an assignment statement to an AI online learning platform for iteration or improvement while incorporating any part of the AI generated response. 
           
2. CONSEQUENCES
   Instructors have the authority to determine how an incident of scholastic dishonesty will affect a student’s grade. Situations may differ in severity and consequences as determined by individual instructors.
    
   If a student has an academic grievance, the grievance must be submitted in writing by following the appeals procedure found in policy 800.31.
    
2. Safe Campus: Lake Region State College strives to provide an environment free of all forms of abuse, criminal activity and intimidation.
   
   1. Minor Misconduct: Disciplinary action may be taken against a student who:
      
      1. Violates city ordinances or state or federal laws
      2. Possesses or uses fireworks on College property
      3. Has conduct that interferes with the operations of the College
      4. Takes or causes minor damages, to the property of another
      5. Engages in disorderly behavior, harassment, bullying or any other type of activity that adversely affects another. This could include disruptive activity including verbal abuse of others or the use of profane or vulgar language. This could occur using electronic formats, including, but not limited to, telephone, texting, email, computer, or online social media harassment.
      6. Violates the LRSC Smoke Free/Tobacco Free Campus (400.25) and the LRSC Alcohol and Other Drugs policy (1500.15) regarding tobacco use and the possession or consumption of alcohol and/or marijuana 
      7. Misuses a student identification card
      8. Falsifies any document including transcripts, receipts, identification, etc. or withholds or falsifies information on an application form or to any college official
      9. Possesses and/or uses unauthorized keys or otherwise trespasses on College property, including vehicles, rooms or apartments
      10. Tampers with fire alarms, fire extinguishers, automatic external defibrillators (AED), security cameras or other safety related devices
      11. Violates the LRSC Computer Use Policy/agreement (900.09.01)
      12. Conspires, facilitates or otherwise assists another who engages in any action that constitutes minor misconduct
      13. Engages in conduct that violates the LRSC COVID-19 Preparedness and Response protocol, to include:
          1. Not wearing a mask when required to do so or in places where a mask is specifically required. 
          2. Not social distancing as required and recommended.
          3. Engaging in unsafe behavior, on or off campus, that would tend to further the spread of COVID-19 such as attending large gatherings (more than 10 people) or attending on campus or off campus parties where social distancing and mask wearing is not occurring.
   2. Major Misconduct: Major misconduct is any behavior or violation that may result in suspension, or expulsion from Lake Region State College. Disciplinary action may be taken against a student who:
      
      1. Commits two (2) or more minor misconduct violations
      2. Violates the Sexual Misconduct/Title IX Compliance Policy (1500.09)
      3. Violates the Harassment Policy (1500.08)
      4. Assaults or engages in intimidating behavior: Uses physical force, inflicts bodily injury or threatens another
      5. Intentionally or recklessly terrorizes or places another in fear of injury or death or causes the evacuation of a campus building or otherwise causes serious disruption or public inconvenience. Threatening to commit any crime of violence or act dangerous to human life or falsely informing another that such a dangerous situation or crime of violence is imminent knowing that to be false.  This could include initiating a bomb threat or activating a fire alarm when no such emergency exist.
      6. Is in possession of or uses a dangerous weapon or is in possession of a concealed weapon unless possession or use is expressly authorized by law. Dangerous weapons may include knives, guns, explosives, or any other item that can be used to inflict fear or injury to include BB guns, pellet guns, airsoft guns or any toy replica.  
      7. Intentionally or recklessly causes significant damage to  the property of another
      8. Violates the LRSC Alcohol and Other Drugs policy (1500.15) regarding the unlawful delivery of alcohol or marijuana, or the possession, use, or delivery of other drugs.   
      9. Commits any crime that would constitute a felony under the ND Century Code (i.e. robbery, burglary, criminal trespass, arson, or the possession of stolen property).
      10. Engages in any conduct considered hazing which creates a risk of injury to another, or involves forced physical activity which subjects any person to mental stress by the deprivation of sleep, isolation, whipping, beating, paddling, branding, forced calisthenics, or the overexposure to weather. Any initiation or hazing that includes a required consumption of food, liquor, beverages, drugs or other substances or includes unlawful restraint, public nudity or sexual contact would also constitute major misconduct.
      11. Conspires, facilitates  or otherwise assists another who engages in any action that constitutes major misconduct.
      12. Refusing to test for COVID-19 when required and requested to do so as a condition of living in the residence halls or participating on an athletic team. Refusing to cooperate with contact tracers as it applies to COVID-19 or refusing to abide by the isolation and quarantine requirements as it is described in the LRSC COVID-19 Preparedness and Response protocol or as directed to by public heath authorities.
3. Retaliation Prohibited: A student, a group of students or a student organization shall not retaliate against any person who files a complaint or grievance; reports misconduct, participates as a witness in an investigation, or otherwise provides information to college officials. Retaliation can be classified as minor or major misconduct depending on the nature of the action.
4. Any person may file a verbal or written complaint with Director of Student Services against any student for misconduct. The complaint and appeal procedure is outlined in Policy and Procedure 800.31.

History

Administrative Council Approved Updates 08/17/15
Administrative Council Approved Updates 09/15/15
Administrative Council Approved Updates 09/01/20

1. Complaints and grievances from students will be handled consistently with the State Board of Higher Education policies and the North Dakota University System procedures.
2. Any college employee or student may file a verbal or written complaint with the Director of Student Affairs against any student for misconduct.
3. Students alleging improper, unfair, arbitrary, or discriminatory treatment should first discuss the grievance with the college official, who was involved in the disputed action. If the complaint is not resolved, the student may bring the concern to the Director of Student Affairs who will forward it to the appropriate supervisor.
4. Financial Appeals Procedure: The following procedure should be used to appeal a billing that a student believes is incorrect or unfair:
   
   1. Any student appealing a bill must first complete the Student Billing Appeal form and submit it to the Registrar’s Office.
   2. The Director of Student Affairs will approve or disapprove the appeal based the circumstances presented and the research conducted.
   3. If approved, the Director of Student Affairs shall coordinate with the Registrar and Business Office for appropriate action to adjust the student’s account
   4. The Director of Student Affairs will investigate and resolve the appeal within 15 calendar days and will notify the student of the decision.
   5. A student may appeal the decision of the Director of Students Affairs to the Vice President of Academic and Student Affairs.
5. Academic Appeals Procedure:
   
   1. Any student with an academic grievance (concerning grading, attendance, testing, incompletes withdrawals or transfer evaluation) should first discuss the grievance with the faculty person involved with the request or Registrar in the case of transfer evaluation to resolve the grievance. If the grievance is not resolved at the faculty level, the student should bring his/her concern to the Vice President of Academic and Student Affairs. If this informal discussion does not achieve resolution of the grievance, the student may request a formal interview of the grievance by the Faculty Senate Curriculum and Academic Standards Committee. This grievance must be submitted to the committee in writing.
   2. The Curriculum and Academic Standards Committee will consider the grievance as formally presented by the student and will consult with all parties significantly involved in the grievance. The Committee will document its findings and render the disposition of the grievance within 20 class days upon receipt of the student’s formal written grievance. The student will then be notified of the Committee’s decision. It is the student’s responsibility to initiate and advance the grievance.
6. Minor Misconduct Investigative, Adjudication and Appeal Process:
   
   1. The Director of Student Affairs or designee shall be responsible for the investigation of minor misconduct. A decision will be rendered within 10 calendar days of receiving the complaint, barring unusual circumstances. Sanctions can include verbal and written warnings, limited access to campus, mandatory counseling or treatment, restitution, loss of student employment, campus or community service, training, fines or fees, loss of campus privileges and/or eviction.
   2. Minor Misconduct Appeals Procedure:
      
      1. If the student is not satisfied with the decision of the Director of Student Affairs, the student may file a formal review request to the Vice President of Academic and Student Affairs in writing and within 10 calendar days of the date of the decision.
      2. The Vice President of Academic and Student Affairs will review the investigation and recommended disciplinary action and issue a final decision within 10 calendar days from the date the written appeal was filed.
7. Major Misconduct Investigative, Adjudication and Appeal Process:
   
   1. The Director of Student Affairs or designee shall be responsible for the investigation of major misconduct. Major misconduct investigations shall take no longer than 60 calendar days.
      
      1. Sanctions can include written warnings, limited access to campus, mandatory counseling or treatment, restitution, loss of student employment, campus or community service, training, fines or fees, loss of campus privileges, eviction, and/or suspension or expulsion.  
      2. If the major misconduct involves sexual misconduct or Title IX compliance, the adjudication and appeal process under LRSC Policy 1500.09 will be followed.
   2. During the investigation, the accused shall:
      
      1. Receive written notice:
         1. Identifying the allegation(s) against the student;
         2. Providing three days’ notice to any requests for information or response from the student.  The notice requirement can be waived if the accused consents to a shorter notice period.  The notice process may also be waived during an emergency suspension process; and
         3. Of information about the right to have a support person, advocate or attorney, at the student’s expensive and initiation, to fully participate in the process.
      2. Have an opportunity to present evidence and respond to allegations, be provided with timely access to information,
      3. Be informed of the outcome, the sanction (if any) and the right to appeal within 10 calendar days after the completion of the investigation.
   3. The Director of Student Affairs shall initiate interim measures for the safety and security of the campus. These may include, but are not limited to:
      
      1. Assistance moving safely between campus buildings,
      2. Issuing a no contact order to the accused,
      3. Moving the complainant and/or accused to different campus housing,
      4. Altering the class schedule of the complainant and/or accused,
      5. Providing counseling services,
      6. Providing academic support services, and/or
      7. Placing student employees on leave or students on suspension pending the outcome of the investigation.
   4. Hearing Process
      The Director of Student Affairs shall:
      1. Make every effort to allow only relevant evidence to be considered and shall not consider evidence that is neither relevant nor probative.
      2. Determine whether policy was violated using a “preponderance of the evidence” standard. Communicate in person (when possible) and provide in writing the final decision to the accused.
      3. Decide the appropriate sanctions to be imposed.
   5. Major Misconduct Appeals Procedure
      
      1. The accused has the right to appeal. An appeal must be made in writing to the Vice President of Academic and Student Affairs and must be made within one year of receiving the written notification from the Director of Student Affairs.
      2. The original decision may be appealed only due to:
         1. Procedural Errors: The accused alleges that there was a deviation or change from the procedures outlined in the adjudication process or was not afforded due process which adversely impacted the outcome of the complaint.
         2. New Evidence: The accused alleges that new evidence became available which would have impacted the outcome of the complaint. The accused must (a) present the new evidence, (b) explain why it was unavailable prior to the original decision, and (c) prove that the new evidence may have altered the outcome.
         3. Severity of the Disciplinary Action: The accused believes that the disciplinary action issued was excessive.
      3. The Vice President of Academic and Student Affairs may grant a rehearing, order a new hearing, reduce or modify the suspension or expulsion, grant other appropriate relief, or uphold the original decision. Upon conclusion of all appeal activities, a final decision will be made within 21 calendar days.
   6. If the appeal results in the reversal of the decision or a change to the sanction, the institution may reimburse the student for any tuition and fees paid to the institution for the period of suspension or expulsion which had not been previously refunded.

History

Administrative Council Approved 800.31 (2) 08/21/01
Administrative Council Approved 800.31 (5) 08/21/01
Administrative Council Approved 800.31 (5) 08/27/01
Administrative Council Approved 800.31 Updates 08/17/15
Administrative Council Approved 800.31 Updates 12/21/15

Lake Region State College policies that apply to all faculty, staff, students and campus visitors can be found within this manual.

History

INTRODUCTION
Lake Region State College strives to accommodate individuals with disabilities who may rely on the assistance of a service animal. This policy seeks to accommodate individuals with disabilities while maintaining a healthy and safe campus community.

DEFINITIONS
Under Titles II and III of the ADA, the Department of Justice defines a service animal as:
Any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.

Under the ADA and ADAAA, the following animals are NOT considered service animals:
Any animal besides dogs with the exception of a special provision permitting miniature horses in some cases. Animals that serve solely to provide a crime deterrent effect, emotional support, comfort, or companionship.

Assistance animal, as defined under the Fair Housing Act
A person may keep an assistance animal in his/her dwelling unit as a reasonable accommodation if:

1. The person has a disability.
2. The animal is necessary to afford the person with a disability an equal opportunity to use and enjoy a dwelling.
3. There is an identifiable relationship or nexus between the disability and the assistance the animal provides.

Assistance animals are only allowed within their owner’s assigned living space. They are not allowed to accompany their owner to other areas within campus.

Policy and Procedure
The owner of the service or assistance animal is expected to accept the following responsibilities:

1. Comply with applicable Local, State, and Federal laws concerning the ownership of an animal.
2. Ensure all Devils Lake city ordinances are being followed (www.dvlnd.com, See Title 6, Chapters 6.04-6.38), Including but not limited to:
   
   1. License animal with the city of Devils Lake (student is responsible for all licensing fees).
   2. The owner is solely responsible for the care and conduct of the animal.
   3. Animals must be kept clean, healthy, and under the control of the owner at all times.
   4. All required immunizations must be up to date and a copy of the immunizations must be on file with the Housing Office.
   5. If an animal is to be licensed, then a copy of the license must be on file with the Housing Office.
   6. Animals (where appropriate) must be spayed or neutered prior to being brought to campus. A record of the procedure must be on file with the Housing Office.
   7. Dogs or cats must wear a collar with appropriate tags (i.e. vaccinations, contact information) at all times.
   8. Animals must be fed on a regular and healthy feeding schedule.
   9. Animals must possess friendly and sociable characteristics. Some specific animals can be restricted from the premises by the Director of Housing based on any confirmed or territorial behavior.
   10. A service animal exhibiting disruptive or threatening behavior may be removed from the Lake Region State College campus.
   11. Animal and their accoutrements (i.e. heat lamp) must not pose a direct threat to the safety of others.
   12. The owner is responsible for prompt clean up and disposal of the animal’s waste.
   13. The animal’s waste must be taken to an appropriate residence hall or apartment dumpster.
   14. Owners with cats must properly maintain litter boxes. In consideration of the health of the cat and the occupants of the apartment of residence hall room, cat litter box contents must be changed with new litter regularly in accordance with manufacturer recommendations.
   15. No waste is to be disposed of in any trash receptacle inside any building or through any sewer system inside each building (i.e. sinks or toilets). Outside dumpsters should be used.
   16. Animals must sleep in the owner’s room or apartment. Lake Region State College can inspect the residence on a regular basis to determine if there is infestation or other damages to the property.
   17. Animals must not be disruptive to other students including:
       
       1. Excessive noise.
       2. Other behaviors that may be disruptive.
   18. Lake Region State College is not responsible for an animal during a fire alarm, fire drill, or natural disaster/building emergency.
   19. An animal cannot be left alone for more than twenty-four (24) hours.
   20. The owner is responsible for finding appropriate accommodations for the animal when they will be leaving for a period of more than twenty-four (24) hours. The Director of Housing must be notified of alternate accommodations in advance.
   21. A contact number for an off-campus caretaker should be on file.
   22. The owner is responsible for any bodily injury or damage caused by the animal to any individual and is also responsible for the subsequent charges.
   23. The owner must notify the Housing Office and the Disability Services Coordinator, in writing, when the animal is no longer needed in the residence.
   24. If the owner is seeking to replace a Service/Assistance Animal with another, the student must file a new registration form and file a new request with the Disability Services Coordinator.
   25. Approvals are only good for the academic year in which the approval is made. A new request must be filed at the beginning of each subsequent academic year.
   26. Animals must be under the owners control at all times. This means:
       
       1. All animals are to be on a leash, harness, or within a carrier device at all times when outside of the designated living quarters.
       2. Service animals are generally allowed to be on campus wherever it is deemed safe for them to be.
       3. Assistance animals are only allowed to be in the privately assigned residential room and outdoor areas as approved by the Housing Office.
   27. It is the owner’s responsibility to keep a dog or cat on flea and tick control.
   28. The owner will be responsible for the cost of eliminating any pest infestation as a result of the animal.
       
       1. Lake Region State College will contract an appropriate pest control company and bill the student directly if there is a problem.
   29. When a student and/or animal vacate the apartment at the end of their contract period, the college will inspect and clean the unit. The owner will be billed appropriate cleaning charges.
   30. The owner is financially responsible for any property damage caused by their service/assistance Animal.
   31. Failure to comply with any of the above policies may result in the removal of the animal and the owner of the animal.

Areas off limits to animals:

1. Assistance animals are only allowed in their owner’s assigned living space. They are not allowed to accompany their owner to other areas of campus.
2. Service animals may accompany their handler at all times and everywhere on campus, except where animals may be prohibited.

*Lake Region State College may prohibit the use of service animals in certain locations due to health or safety restrictions, where service animals may be in danger or where their use may compromise the integrity of research.

Guidelines for Campus Community

1. Do not touch or feed a service animal unless invited to do so.
2. Refrain from startling a service animal.
3. Do not separate or attempt to separate a service animal from its handler.
4. Allow the service animal to accompany its owner at all times, everywhere on campus, with the exception of areas specifically restricted for health and safety reasons.
5. The animal owner’s disability is confidential information. Anyone with concerns regarding an individual owning an animal on campus should see the Disability Services Coordinator.

On-Campus Housing

1. Students must put in their request and provide appropriate documentation to the Disability Services Coordinator at least sixty (60) days in advance if they wish to have a service or assistance animal reside in the residence halls or apartments.
2. Once the request and appropriate documentation is received, the Disability Services Coordinator and Director of Housing will review the request.
3. Accommodations are determined on a case-by-case basis.
4. Individuals who are approved to have a service or assistance animal will be required to reside in a single occupancy room. Any changes to this must be approved by the Director of Housing.

Request Procedure

1. A complete formal request for any service or assistance animal must be received by the Disability Services Coordinator at least sixty (60) days in advance.
2. The request must include a completed request form and the appropriate documentation.
3. The appropriate documentation should include:
   
   1. Name and credentials of licensed professional or evaluator.
   2. Diagnostic statement identifying the disability or impairment (An IEP alone may not be sufficient).
   3. Description of the current functional limitations.
   4. Specific tasks the service animal will perform to meet the accommodation needs of the individual and assist with the functional limitations.
4. All complete requests will be reviewed in a timely manner by the Disability Services Coordinator and, if necessary, the Director of Housing.
5. Students will be notified of the results of their request within 60 days of submitting all proper documents.

Dispute Resolution

1. Any dispute involving an animal living in residence housing should be brought to the Director of Housing.
2. Any dispute regarding disability determination should be brought to the Disability Services Coordinator. If it is not resolved, the dispute may be brought to the Vice President of Academic and Student Affairs.
3. Any concerns regarding animals in other areas of campus, outside the resident halls should be brought to the Disability Services Coordinator.

History

Administrative Council Approved 08/18/14

Lake Region State College (LRSC) is committed to providing access to academic and campus programs and services for students with disabilities by providing reasonable accommodations. To fulfill this commitment, LRSC has established the following guidelines and expectations:

1.    In order to receive disability accommodations, students are responsible for identifying themselves to the LRSC Disability Services Coordinator as having a disability requiring reasonable accommodation. Students must complete the Disability Services Application packet. Parents may be involved in requesting services, but it is the student’s responsibility to initiate the request. 
2.    The Disability Services Coordinator has the responsibility to make recommendations for eligible students by completing the Disability Services Notification of Student Accommodation form listing the specifically approved accommodations. 
3.    Current and prospective students may request reasonable accommodations (e.g. for testing, campus tours or freshman orientation) at any time. Requests may be submitted verbally or in writing. Whenever possible, accommodation requests should be made at least three months in advance. Accommodations are only provided for the semester in which they are requested. 
4.    Unless both the disability and the need for accommodation are obvious, the student must provide documentation.

 a.    Documentation provided by the student should include the following:

i.    A diagnostic statement identifying the disability, date of the current diagnostic evaluation and the date of the original diagnosis;

ii.    A description of the diagnostic criteria and/or diagnostic test used; 

iii.    A description of the current functional impact of the disability;

iv.    A description of the expected progression or stability of the impact of the disability over time should be included; and 

v.    The relevant credentials of the diagnosing professional 

b.    If the documentation provided is not sufficient to make an accommodation decision, the Disability Services Coordinator may require the student to provide additional information. 
c.    Any costs related to the college’s request for documentation as noted in section 4 will be the responsibility of the student. 

5.    LRSC is committed to protecting the privacy of students with disabilities in accordance with the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, and the Family Educational Rights and Privacy Act of 1974 (FERPA). This commitment to confidentiality includes the following safeguards:

 a. The Disability Services Coordinator has the responsibility of collecting and maintaining disability-related documentation on students. Any written documentation regarding a student’s disabilities will be securely filed in a manner determined by the Director of Student Success; who may grant access to personnel as necessary. 

b.    Disability-related information will only be shared with staff or faculty on a “need-to-know” basis. The information shared shall not be repeated nor shared with other faculty or staff, unless deemed necessary by the Director of Student Success.

c.    After three years of inactivity, Disability Services files will be destroyed.

6.    The student will meet with the Disability Services Coordinator to discuss reasonable accommodations and agree on a plan of services

a.    The Disability Services Notification of Student Accommodation form will be completed by the Disability Services Coordinator and reviewed as necessary by the Director of Student Success.
b.    The student is responsible to take the Notification of Accommodation form to his/her instructors to make arrangements for the accommodations. The Disability Services Coordinator may help facilitate these student/faculty meetings.
 

History
Approved by Administrative Council 01/03/18
Approved by Administrative Council 04/10/23