Section 1300: Public Affairs

1. The President shall appoint an individual to supervise the Public Affairs functions of the College.
2. Role: In broad terms, the mission of the Public Affairs shall be as follows:
   
   1. To provide a forum for communications/news on campus
   2. To present a favorable image of the College to the public
   3. To coordinate official news releases from the College
   4. To act as the clearing house for College publications

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1. Media Releases: For all news releases or announcements sent to the media about the College and College activities, a copy must be sent to Public Affairs located in the President’s Office for prior approval and filing. This does not cover regular columns written by faculty/staff in their professional capacities. Student Senate and affiliated clubs will have releases approved by the advisor to the Student Senate.
2. Publications: Public Affairs will act as a clearing house for all College publications, and the press copy must be submitted for approval to this office.
3. Release of information to the public is governed by the appropriate state and federal laws. These laws are to be followed by the College employees. In case of any doubt, Public Affairs Specialist should be consulted.
4. Athletics: All news releases will be approved by the Athletic Director who will forward copies to Public Affairs for filing. Athletic publications will be reviewed by the Athletic Director and will be subject to final approval by the President prior to printing.

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1. Faculty and staff members are free to write and publish either in their individual capacities as citizens or in their capacities as professionals.
2. Such materials need not be approved by any College official.
3. The only restrictions on such activities are those contained in the North Dakota University System of Higher Education Policy pertaining to academic freedom, political activities and consulting work as contained/interpreted in relevant sections of this Manual.

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1. Advertising/Flyers/Posters (College-wide, divisional, departmental activities and special programs, either on-campus or off-campus): These items must be approved by the faculty member/administrator in charge of such activities. The Public Affairs Specialist shall be notified in writing so news about these items may be included in College publications.
2. Scheduling of Events:
   
   1. On-campus: The Administrative Assistant to the President must be contacted for approval and scheduling of most College facilities. See Chapter 1000.05 - 1000.11 for the procedures in scheduling events in classrooms, computer labs, the gymnasium, the weight room, the residence halls and the food service facilities.
   2. Off-campus events sponsored by the Student Senate, clubs, divisions or departments: The President’s Office must be contacted for prior approval.
3. Tickets and Raffles:
   
   1. Raffles or other fund-raisers sponsored by a College organization on-campus or off-campus: The President’s Office must be contacted for approval. City and/or state permits may be required for such activities.
   2. Sale of tickets on-campus for College or external organizations: The Administrative Assistant to the President must be contacted for instructions.
   3. Raffles and other games of chance requiring city and/or state permit must have prior approval by the Club Advisor and Student Senate.

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1. Inquiries from the media for news about the College should be directed either to the person/division asked for or to the Public Affairs Specialist.
2. It must be kept in mind that the President is the official spokesperson for the College in matters pertaining to the College, programs and personnel. Faculty and staff members expressing opinions on any official College matter to the media should clarify that these are their personal opinions, except when the official spokesperson role has been delegated to said individual by the President.

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Lake Region State College Bulletin: The campus weekly bulletin will be published by Public Affairs located in the President’s Office on Mondays. News items must be turned into the Public Affairs Office Prior to the deadline.

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Only a recognized College organization may sponsor activities on College property on behalf of a specific candidate for local, state or national office. Further information can be obtained from the Director of Student Activities/Director of Counseling.

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